Change Implementation Plan
The Change Implementation Plan (CIP) documents a comprehensive and structured approach to change management which is critical to the success of the Programme and the significant change it will bring to the organisation.
It identifies the various stakeholders who are impacted by the transformation programme and the extent to which the change will impact on their role and responsibilities and encompasses all the activities which will enable the stakeholders to successfully adopt the new tools & processes introduced by the programme and new ways to work.
The business change management effort described in the document will provide the various stakeholder groups information about the project’s purpose, scope, benefits, timeline and training opportunities as well as how an individuals work environment may change as a result of the Programme.
Change Implementation Plan Content
The following is a high-level overview of each section in the CIP.
Version Control
Version control is a critical component of the CIP.
As the CIP is a living document that evolves throughout the lifecycle of a transformation change program/programme/project, stakeholders may need to review and validate its content for accuracy and relevance at various stages.
Not all updates will require stakeholder approval; however, maintaining a clear and consistent version control section is essential. It ensures the accuracy, credibility, and traceability of changes made to the CIP over time.
About this Change Implementation Plan
A high-level overview of the CIP, its purpose and version control.
Programme Background
- Programme Sponsor / Change Sponsor
- Vision and Values
- Strategy and Business Case
- Programme Scope
- Business Benefits
- The Program Team / Governance Group
- Change Deliverables Scope
- The Change Team
- Roles and Responsibilities
Develop the Change Plan
- Stakeholders
- Stakeholder Analysis
- Stakeholder Groups
- Key Stakeholders
- Change Champions
Impact and Readiness
- Change Impact Assessment
- Change Complexity
- Process Assessment
- Change Readiness Assessment
Quick Wins
Communication
- Communications Plan
- Engagement Opportunities
- Knowledge and Training
- Incentives
Change Management Delivery
- Business Change Benefits
- Key Performance Indicators
- Constraints, Assumptions and Dependencies
- Change Management Strategy
- Reporting
- Meetings
- Risk Assessment
Post Implementation Review
Appendices
Developing your Change Management Plan
Prerequisites
- The information required to develop a CIP are the processes and procedures documented in the X4MIS Methodology "Compose" and "Manage" functions.
Completing the CIP
- As you complete each of the activities in the Compose and Manage functions, copy the key information and data from the tools into the CIP.
- Review the CIP as it is developed during the initiation phase of the project with the change implementation team to ensure it is sufficient and accurate.
- Present the CIP to the Programme Steering Committee (Governance) for review and approval
- Share the CIP with all programme stakeholders so they are fully are aware of the scope, deliverables, implementation and planed benefits.
- Enact the plan.
Once completed, the CIP is not a fixed document. It may evolve and change as the change programme progresses. Whenever the CIP is updated, ensure you complete the Version Control section of the plan. You may also need to communicate the changes to the Plan to the people/teams in the organisation who are affected or impacted by it. Use your discretion as to how and when this is done.
For example:
- If you are making minor change, like editing the Stakeholder Analysis section with updates to the group an individual belongs in (Early Adopter, Bystander, Resister or Casualty), then you may only want to communicate this change to the team.
- If you are making significant or major changes to the Plan, you would want to communicate this to the teams and individuals who will be impacted. The Project Steering Committee may need to approve and sign-off the change(s); the Project Manager may need to update Change and Project Implementation Plan (see below); stakeholders.
The way you communicate these changes should be captured and recorded in the Communications Plan contained within the CIP.
Download the X4MIS Change Implementation Plan Template
